FAQ

A wedding expo is an event where engaged couples can meet a variety of wedding professionals and get ideas and inspiration for their big day. It’s the perfect opportunity to taste the food, see beautiful floral and décor designs, find the latest fashions and more. Check a few items of your wedding planning to do list.

The Wedding Ring hosts wedding expos twice a year across Southwestern Ontario in the following locations: Brantford, Cambridge, Guelph, Hamilton, Kitchener-Waterloo, London, Niagara, Norfolk, Stratford, Woodstock.

Fall 2024
• Guelph: Sept 15 – 11 am – 3 pm | Frank Hasenfratz Centre For Excellence *New Location*
• Barrie-Simcoe County: Oct 6 – 11 am – 3 pm | Nottawasaga Resort
• Stratford: Sept 22 – 11 am – 3 pm | Best Western The Arden Park Hotel
• Brantford: Sept 22 – 11 am – 3 pm | Affinity Conference Centre *New Location*
• Niagara: Sept 29 – 11 am – 4 pm | White Oaks Conference Resort and Spa *New Location*
• Kitchener-Waterloo: Oct 6 – 11 am – 4 pm | Bingemans – Ballroom
• London: Oct 20 – 11 am – 3 pm | Best Western Lamplighter Inn
• Newmarket-Uxbridge: Oct 20 – 11 am – 3 pm | Mill Run Golf Club *New Location*
• Hamilton: Oct 27 – 11 am – 4 pm | Hamilton Convention Centre
• Norfolk: Nov 3 – 11 am – 3 pm | Greens of Renton *New Location*
• Cambridge: Nov 3 – 11 am – 3 pm | Tapestry Hall
• Oakville: Nov 10 – 11 am – 3 pm | OE Banquet & Conference Centre *NEW

Winter 2025

• Kitchener-Waterloo: Jan 11&12 – 11 am – 4 pm | Bingemans – Marshall Hall
• Stratford: Feb 1 – 11 am – 3 pm | Best Western The Arden Park Hotel
• Guelph: Feb 8 – 11 am – 3 pm | Frank Hasenfratz Centre For Excellence *New Location*
• Niagara: Feb 22 – 11 am – 4 pm | White Oaks Conference Resort and Spa *New Location*
• London: Feb 23 – 11 am – 3 pm | Best Western Lamplighter Inn
• Oakville: Mar 2 – 11 am – 4 pm | OE Banquet & Conference Centre
• Brantford: Mar 22 – 11 am – 3 pm | Affinity Conference Centre *New Location*
• Cambridge: Apr 6 – 11 am – 3 pm | Tapestry Hall
• Woodstock: Apr 27 – 11 am – 3 pm | Craigowan Golf Club

Hamilton: TBA
Barrie-Simcoe County: TBA
Norfolk County: TBA

If you’re engaged and feeling overwhelmed, attending a wedding show could be the answer. Whether you just got engaged or your wedding is a week away, The Ring’s Wedding Expo can help with the process.

• Save time and meet local wedding vendors face-to-face, all in one place
• Save money with vendor show specials and discounts
• Get advice from local wedding professionals
• Find out what’s trending
• Win prizes!

• Consultations with Leading Wedding Professionals
• Photo Booths for you and your friends
• Cake & Sweet Tastings
• Exciting Contests & Amazing Prizes
• Show Specials & Discounts from exhibitors and sponsors
• Exclusive Fashion Event Access ($$)

Everyone is welcome! And no not a girls only event, Tons of grooms attend and even some Father’s-of-the-Bride or Groom will be there. Bring your bridesmaids, groomsmaids, groomsmen, maid or matron of honour, sister, brother, father, mother, grandmother, etc. The more the merrier! However, sometimes large groups of people can be overwhelming because everyone has their own opinion. So, it is up to the couple who they want to bring!

*kids are welcome to attend at no charge.

FREE admission for you and your entire wedding planning entourage if you register before the ticket deadline, then $10 per person at the door.

Click Here for Tickets

*kids are welcome to attend at no charge.

No need to print your tickets in advance, simply give us your name or display them on your mobile device at the show!

Yes, discounted tickets are sold online or you can buy tickets at the door.  Please note that we accept cash or EFT only at the door!  ATM’s are onsite but sometimes they do not work.

Each company requires space to demonstrate its individuality and creativeness.

Yes, there are a lot of prizes and give-aways at the Ring’s Wedding Expo. Many vendors have registrations at their booth. The main prize, a $1000 shopping spree courtesy of Wedsy.ca will be drawn and announced at the end of the show. The Grand Prize Trip will be drawn and announced at the end of the season at our last show.

Parking is free at most locations. Hamilton is $15/day to park in the parking garage.

We do have a few vendors who have offices and stores throughout our cities who will be at many of our expos. Most of the exhibitors will be unique to the area. We do our best to connect the regions most talented local wedding professionals with the engaged couples who’ll love working with them.

You are welcome to take photos of your favorite gowns/formal wear on the runway.
If you find an exhibit or product that you want to photograph, it’s polite to ask the vendor for permission. Most will be happy to be part of your wish list album.

PLEASE NOTE: All Expos will be photographed and/or recorded. By entering the expo, you are granting the Wedding Ring permission to possibly use your image in connection with advertising and/or promotion of The Ring’s Wedding Expos.

Yes, coat check is available at all shows by donation to the MS Society of Canada.

At the Ring, we are 100% inclusive. At the Ring, we strive to always be inclusive, and we enthusiastically celebrate all couples from any gender, sexuality, race, religion, colour or disability. All couples are welcome and loved at our expos, in our magazine, and online.

Fall 2024
• Guelph: Sept 15 – 11 am – 3 pm | Frank Hasenfratz Centre For Excellence *New Location*
• Barrie-Simcoe County: Oct 6 – 11 am – 3 pm | Nottawasaga Resort
• Stratford: Sept 22 – 11 am – 3 pm | Best Western The Arden Park Hotel
• Brantford: Sept 22 – 11 am – 3 pm | Affinity Conference Centre *New Location*
• Niagara: Sept 29 – 11 am – 4 pm | White Oaks Conference Resort and Spa *New Location*
• Kitchener-Waterloo: Oct 6 – 11 am – 4 pm | Bingemans – Ballroom
• London: Oct 20 – 11 am – 3 pm | Best Western Lamplighter Inn
• Newmarket-Uxbridge: Oct 20 – 11 am – 3 pm | Mill Run Golf Club *New Location*
• Hamilton: Oct 27 – 11 am – 4 pm | Hamilton Convention Centre
• Norfolk: Nov 3 – 11 am – 3 pm | Greens of Renton *New Location*
• Cambridge: Nov 3 – 11 am – 3 pm | Tapestry Hall
• Oakville: Nov 10 – 11 am – 3 pm | OE Banquet & Conference Centre *NEW

Winter 2025

• Kitchener-Waterloo: Jan 11&12 – 11 am – 4 pm | Bingemans – Marshall Hall
• Stratford: Feb 1 – 11 am – 3 pm | Best Western The Arden Park Hotel
• Guelph: Feb 8 – 11 am – 3 pm | Frank Hasenfratz Centre For Excellence *New Location*
• Niagara: Feb 22 – 11 am – 4 pm | White Oaks Conference Resort and Spa *New Location*
• London: Feb 23 – 11 am – 3 pm | Best Western Lamplighter Inn
• Oakville: Mar 2 – 11 am – 4 pm | OE Banquet & Conference Centre
• Brantford: Mar 22 – 11 am – 3 pm | Affinity Conference Centre *New Location*
• Cambridge: Apr 6 – 11 am – 3 pm | Tapestry Hall
• Woodstock: Apr 27 – 11 am – 3 pm | Craigowan Golf Club

Hamilton: TBA
Barrie-Simcoe County: TBA
Norfolk County: TBA

Vendor setup for all shows will be the morning of the show starting at 8:00am unless otherwise stated in the vendor setup email.

KW, Hamilton, Oakville & Niagara may have a setup time the day before, we will let everyone know move information in the setup email sent out a week before the show.

Please try not to tear down your booth before the show ends as we always have couples still walking around.

You can tear down immediately following the show (items cannot be left overnight at the venue) and should be completed by no later than 6pm.

Micro Booths – NEW! The Ring is offering micro booths to suit the exhibitor who doesn’t need a lot of space to promote their product or service. Micro Booths are just a cocktail table and a chair with space for a single popup. Pipe and drape are not included. Access to hydro is not guaranteed. Starting at $335 for our 1 day shows (KW, Hamilton, Oakville & Niagara are $395) and $495 for our 2 day shows.

Mini Booths – Available ONLY at the KW, Hamilton, Oakville & Niagara Expos – Do you need more than a cocktail table, but less than a full-size booth? Mini Booths are 6×6 and include pipe and drape, one – 6-foot table, and chair. Prices start at $525

Single Booths – 10×8 (or 8×8 depending on the city), a single booth is our most popular option. Located in the heart of the Expo and includes all the bells and whistles listed above. Prices start at $495

Double Booth – Go big or go home! 20×8 (or 16×8 depending on the city), a double booth gives you the most square footage for your expo dollar and includes all the routine inclusions plus extra tables and chairs as requested. Prices start at $895

Handmade Market – Available at all expos (excluding Woodstock) – Are you a Canadian-based maker, artisan creating your own products? Handmade with Love Market spaces are reserved exclusively for you and your handmade creations. Includes one – 8-foot table and chair with space for a single popup. Pipe and drape are not included. Access to hydro is not guaranteed. Starting at $150

Larger and custom booths are available upon request

Pipe & drape is 8ft tall. You are welcome to go taller (if the ceiling space allows) as long as you stay within your booth space.

It is recommended not to obstruct the view of neighbouring booths.

Pipe & drape is 8ft tall. You are welcome to go taller (if the ceiling space allows) as long as you stay within your booth space.

It is recommended not to obstruct the view of neighbouring booths.

Pipe & drape is 8ft tall. You are welcome to go taller (if the ceiling space allows) as long as you stay within your booth space.

Vendors are permitted to give out samples, but please keep in mind those who could have allergies (such as a nut allergy). *KW exhibitors will need to fill out a Region of Waterloo ‘Special Event Form for Food Vendors’

In order to maintain our category limits, you may only exhibit in one category. For example, venues, dj’s and planners often bring photobooths which exceeds our category limit. If you’d like to exhibit in multiple categories, there is a $150 surcharge for each additional category.

When you arrive to the show to setup there will be layout diagram, as well as #’s on each booth.

A vendor setup email will be sent to you the week before the show with all the information for the show.

Yes. Once you have paid your deposit, we will send you the layout to choose your top 3 booth choices (we’ll do our best to accommodate your request).*The Wedding Ring reserves the right to relocate exhibits which may be affected by a change in the floor plan.

Your booth at The Ring’s Wedding Expo includes:

• Black pipe and drape (excludes Micro Booths as well as the Norfolk County Wedding Expo)
• Chairs
• One 8-foot table, 1 or 2 chairs (except Micro and Mini Booths) *Linens are not provided. (Table package available in KW, Hamilton, Oakville, and Niagara for a small fee)
• Access to the WiFi (*Expo Management is not responsible for the quality, speed or reliability of the venue.)
• Access hydro – based on booth location, must be requested in advance (available in KW, Hamilton, Oakville and Niagara for a small fee)
• Inclusion in expo routine marketing before, during, and after the expo – expo handout, passport, online exhibitor list, and social media tags.
• Access to the attendee least after the expo

Add-ons:

• Table Package available at KW, Hamilton, Oakville & Niagara for $35 (any size table with black linen)
• Cocktail table or 6ft table $25 each
• Additional tables any size $35 each
• Linens are NOT included but black linens are available to rent for $25
• Welcome Bag – you can include a branded gift item (nail file, hair tie, notepad, etc) in the Welcome Bags at no additional charge. If you’d like to include a paper marketing item, prices start at $150

Varies per location.